When a seller chooses not to have the property listed within the MLS system and shared to all users of the MLS, the listing is considered to be an exempted listing.
What does this mean to me?
Anyone who uses MLSOK services is required to submit all inventory to the service to share the information with others. It’s the very basis of MLS (Cooperate and Compensate). A seller does have a choice to withhold the listing. When this happens, the listing agent is responsible for PROACTIVELY providing the helpdesk with a copy of a signed Exempted Listing Form which states in writing that the seller is choosing to keep the listing off the database and is also signed by that seller.
There’s this property down the street from me that’s had a sign in the yard for weeks. How do I find out if it’s an Exempted Listing?
The exempted listing form is filed through the MLSOK Tech Support Helpdesk ticketing system. When a call comes in about a listing that an agent “can’t find it in the system”, Helpdesk Techs search for any corresponding paperwork on file which indicate it’s been withheld. If one cannot be located, then the listing office is contacted for additional information.
I’m waiting to get <staging>/<photos>/<insert other ‘to-do’ here> before I get the listing in the system
Here’s how that works: The listing must be in the system within 2 business days of the commence date, OR an exempted listing form should be submitted for the property within 2 business days of the executed contract. This keeps listing agent AND the listing broker protected from any question on compliance. The listing is accounted for with the helpdesk and remains off the database until it’s ready. Alternatively, the listing can be entered into the system and immediately changed to a “Temporarily Off Market” status for up to 60 days.
Remember! Active=Ready to Show!
Don’t forget that a property can only be ACTIVE in the system when it’s actually AVAILABLE TO SHOW. If you can’t schedule an appointment to see the property, then it should be in a Temporary off Market status for up to 60 days.
Where can I find the Exempted Listing Form?
Under Links tab in Matrix, look for Forms Links. In this section you’ll find the “Exempted Listing Form”.
You can also search for it in TransactionDesk with the key word “Exempted”.
As always, if you have questions on this or any other MLSOK service, please never hesitate to contact us at firstname.lastname@example.org! We are always happy to help!